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Skills  – what is required (advancing key skills to support progression to management)?

IT

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Record and document production

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others’ work. Maintains records and files, handles confidential information in compliance with the organisation’s procedures. Coaches others in the processes required to complete these tasks.

Decision making

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Interpersonal skills

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Communications

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Quality

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Planning and organisation

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Project management

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Knowledge

What is required (in-depth knowledge of organisation and wider business environment).

The organisation

Understands organisational purpose, activities, aims, values, vision for the future, resources and the way that the political/economic environment affects the organisation.

Value of their skills

Knows organisational structure and demonstrates understanding of how their work benefits the organisation. Knows how they fit within their team and recognises how their skills can help them to progress their career.

Stakeholders

Has a practical knowledge of managing stakeholders and their differing relationships to an organisation. This includes internal and external customers, clients and/or suppliers. Liaises with internal/external customers, suppliers or stakeholders from inside or outside the UK. Engages and fosters relationships with suppliers and partner organisations.

Relevant regulation

Understands laws and regulations that apply to their role including data protection, health & safety, compliance etc. Supports the company in applying the regulations.

Policies

Understands the organisation’s internal policies and key business policies relating to sector.

Business fundamentals
Understands the applicability of business principles such as managing change, business finances and project management.

Processes

Understands the organisation’s processes, e.g. making payments or processing customer data. Is able to review processes autonomously and make suggestions for improvements. Applying a solutions-based approach to improve business processes and helping define procedures. Understands how to administer billing, process invoices and purchase orders.

External environment factors

Understands relevant external factors e.g. market forces, policy & regulatory changes, supply chain etc. and the wider business impact). Where necessary understands the international/global market in which the employing organisation is placed.

Behaviours

What is required (Role-model behaviours and positive contribution to culture).

Professionalism

Behaves in a professional way. This includes: personal presentation, respect, respecting and encouraging diversity to cater for wider audiences, punctuality and attitude to colleagues, customers and key stakeholders. Adheres to the organisation’s code of conduct for professional use of social media. Acts as a role model, contributing to team cohesion and productivity – representing the positive aspects of team culture and respectfully challenging inappropriate prevailing cultures.

Personal qualities

Shows exemplary qualities that are valued including integrity, reliability, self-motivation, being pro-active and a positive attitude. Motivates others where responsibility is shared.

Managing performance

Takes responsibility for their own work, accepts feedback in a positive way, uses initiative and shows resilience. Also takes responsibility for their own development, knows when to ask questions to complete a task and informs their line manager when a task is complete. Performs thorough self-assessments of their work and complies with the organisation’s procedures.

Adaptability

Is able to accept and deal with changing priorities related to both their own work and to the organisation.

Responsibility

Demonstrates taking responsibility for team performance and quality of projects delivered. Takes a clear interest in seeing that projects are successfully completed and customer requests handled appropriately. Takes initiative to develop own and others’ skills and behaviours.

The selection process will include a basic Initial Assessment and an interview during which suitability, commitment and interest for the programme will be determined.

To be accepted onto the programme, apprentices will need to achieve Literacy and Numeracy and ICT at a minimum of Level 1 and apprentices will need to have GCSE grades A – C in Maths and English or equivalent.

How do you become an apprentice?

You might already be employed but if not, we may be able to help you find a suitable vacancy. View the Apprenticeships we currently have available here: www.walsallcollege.ac.uk/jobs/show/apprenticeship-jobs

Contact us for more details

On-programme (typically 12 – 18 months)

  • Training to develop the occupation standard’s knowledge, skills and behaviours.
  • Complete Portfolio.

End Point Assessment Gateway Before going forward for end-point assessment the apprentice must be sure:

  • Employer is satisfied the apprentice is consistently working at, or above, the level of the occupational standard.
  • Apprentices without English and mathematics at level 2 must achieve level 2 prior to taking their EPA.
  • Portfolio completed.

End Point Assessment

  • Assessment method 1: Knowledge Test.
  • Assessment Method 2: Portfolio based interview.
  • Assessment Method 3: Project/improvement presentation.

  • There is no cost to the apprentice.
  • If you are an employer with over 50 employees or, are employing an apprentice over the age of 19 (without a EHCP) you will be required to pay 5% contribution towards the cost of the apprenticeship Training.
  • If you are a levy paying company then you will pay for the training from your levy account.
  • Grants are available for eligible employers. For further information please visit the CITB website.

Course Information


Cost: There is no cost to the apprentice.

Duration: Typically 12-18 months plus EPA

Mandatory Entry Requirements: See Mandatory Entry Requirements

Funding: See Grants and Funding


How to Apply

Call 01922 663600 for course dates.

Upcoming Start Dates


No future start dates:

Further Training


Contact us for more details